Guidelines for Presentations
Technical information presentations
- Computers will not be provided in the rooms, so you should bring your own laptop and necessary video adapters
- VGA and HDMI connections will be available
- The preferred format for presentations is 16:9
- A Logitech wireless presenter with laser will be available
Slide presentations
We encourage you to share the slides of your minisymposium/paper/keynote presentation, or an up-to-date version of your poster. Please upload them in pdf format to https://submissions.pasc-conference.org/ by July 31. 2019. The slides will appear under your contribution in the online program. The program will be updated periodically.
Guidelines for Presentations at the Parallel Papers Sessions (AP01 – AP08)
Prior to the beginning of your paper presentation:
Please be in the room 15 minutes before the start of your session to ensure you start on time. There will be a student volunteer in the room to assist with technical equipment.
Identify yourself to the chair of your session and coordinate on the procedure the chair will use to keep time (there will be flash cards provided, but you may agree to use hand signals or other methods).
Guidelines for Minisymposium Organizers
Prior to the conference:
Contact your speakers and ask them for a couple of lines summarizing the slant or perspective they will bring to the minisymposium. You should prepare a very short biographical blurb and introduction for each speaker.
Prior to the beginning of your minisymposium:
There is a break before the start of every minisymposium. Please be in the room 15 minutes before the start of your session to ensure you starting on time. There will be a volunteer in the room to assist with technical equipment.
Identify yourself to the speakers and confirm that everyone is present. Tell each presenter the procedure you will use to keep time (there will be flash cards provided, but you may prefer to use hand signals or other methods).
If a presenter finishes early use the extra time for questions and discussion. If there is a no show, do not start the next presentation early. Fill the time with questions or a general discussion (we want to give participants the opportunity to move between minisymposia to attend particular talks).
During the minisymposium:
You should play an “active chair” role in the session, facilitating a lively and interactive discussion amongst speakers and audience throughout.
Take a couple of minutes at the beginning of the session to present a quick overview of the themes of the minisymposium and the state of the art, introduce the speakers and their topics. These couple of minutes can be recovered over the course of the minisymposium by reducing the time of each presentation ever so slightly.
Each speaker has max. 25 minutes for her/his presentation, with up to an additional 5 minutes for questions.
Pay close attention to time. We count on you to keep the sessions on schedule.
Ensure that the whole audience can hear questions coming from the floor. Restate them if necessary.
Please ask at least one question if there are no questions from the audience. Usually a single question from the Chair can prompt further discussion from the floor.
Finish on time. Urge the audience to continue discussions over the break.
Guidelines for Poster Presentations
During the Flash Session:
If you submitted a PDF of your poster by the stated deadline you have the opportunity to "pitch" your poster to the conference audience in a rapid-fire flash session on Thursday, June 13 at 10:15 am. You have just 40 seconds to engage the audience, so prepare well!
At the Poster Session:
The poster session is a great platform for knowledge exchange and networking. Posters with the most stimulating content will be recognized in an award ceremony on the final day of the conference.
Post Conference:
Please note that the pdf provided for presentation at the Flash Poster Session will be published on the conference website. If you do not wish your poster to be published, kindly let us know by writing to info@pasc-conference.org.
Should you wish to publish a more up-to-date version of the poster, kindly access your submission and replace the pdf with a more up-to-date one by July 31. 2019.